WHAT ARE THE STEPS IN THE RECORDING PROCESS?

Register of Deeds' Recording Process

Documents are accepted for recording from 8:00 am to 4:30 pm. If received after 4:30 pm, they will be recorded as of 8:00 am the following day.

Documents presented for filing are recorded in the order they are received, if determined to be recordable.
1) Determine if the document is an original, if it is properly notarized and has a correct legal description by comparing it to the last deed of record.
2) The document is receipted in the computer. A document number is assigned automatically and fees are calculated.
3) It is stamped with the recording information.
4) Payment information is entered into the computer.
5) Hand indexing to our land index books is completed.
6) The stamped document is scanned. Deeds are stamped in the County Clerk's Office before they are scanned.
7) Indexing to the computer is completed.
8) Computer document indexing is verified and corrected, if necessary.
9) Before mailing the original documents back to the customer or requested party, each scanned image is compared and stamped "original compared with record".
10) Documents are mailed back, along with a paid receipt.
Due to the time required for proofreading and processing each document, we have a three day turn-around time. This allows time to review the document again, before the process is complete.

We also process the Kansas Real Estate Sales Validation Questionnaires, which are given to the County Appraiser's Office.

Duties and Responsibilities

The Register of Deeds shall have custody of and safely keep and preserve all the books, records, deeds, maps, papers and microphotographs deposited or kept in the office of the Register of Deeds. The Register of Deeds shall also record or cause to be recorded all deeds, mortgages, maps, instruments and writings authorized by law to be recorded in the office of the Register of Deeds and shall perform all other duties as are required by law.